Department Clerk

Kaiser Permanente | San Diego, CA

Posted Date 9/12/2021

Completes physician's payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.

Essential Functions:

- Upholds KP's Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws

- Completes physician payroll from physician's master schedule & CARE information containing positive time report

- Prepares & maintains physician's master schedules for multiple providers; distributes schedules according to established procedures

- Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments

- Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members

- May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status

- Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current

- Responsible for ensuring adequate medical & office supplies are available in the department

- Responds to & resolves issues as appropriate in the absence of senior

- Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences

- Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary

- Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis

- Picks up & delivers checks for distribution to appropriate locations

- Operates computer, word processor w/ existing programs & assists in developing new programs

- Establishes & maintains employee & per diem physicians folders

- Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets

- Prepares a departmental FTE budget report from total hours worked

- KP Service Standards: Follows LMP's ABC's

- Takes Initiative: Positive first impression, ask how you can help & give information

- Take Responsibility: Solve problems, resolve conflict, assume ownership

- Take Care: Protect confidentiality, show respect, value differences & show empathy

- Take Pride: Neat work area, low noise, be professional, support your team & KP

- Performs special projects & other duties as required

- Assume other activities & responsibilities from time to time as directed

Basic Qualifications:

• Two (2) years experience in a medical setting

• Must complete & successfully pass Basic Computer Literacy Test

• Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.


  • On-call to cover back fill for the Department Clerks at both locations

  • On-Call position, varied hours, varied days, varied shifts and may be scheduled every weekend. Location to include both Zion Medical Center and SDMC

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