Regional Corporate Facilities Director

Nortek Security and Control | Carlsbad, CA

Posted Date 3/19/2021
Description

Summary: The Facilities Director coordinates and directs the design, planning, construction, maintenance, and alteration of equipment, machinery, buildings, and other facilities by ensuring the optimal utilization of the organization's facilities. Assesses and evaluates the physical space requirements of the organization and recommends plans to meet needs. Ensures proper functioning of facilities through ongoing inspection and maintenance

Primary Responsibilities:

  • Manage day to day facilities management operations, including outsourced facilities management service provider to ensure best in class standards are maintained in high expectation customer facing environment, monitor performance against scope of work and service agreements for the NA facilities
  • Formal reporting of performance against key performance indicators
  • Develop and manage operating and capital expense budgets
  • Manage utility payment administration and monitor utility use performance against key performance indicators. First point of contact with utility providers.
  • Prepare information, analysis, recommendations and presentations to update stakeholders and leadership, and to obtain approvals as necessary
  • First point of contact for internal and external stakeholders for all facilities management related topics
  • Lease administration for new leases, renewals, extension and amendments, including negotiations and agreement review in coordination with internal business units, legal, procurement, finance and leadership
  • Manage lease payment administration including base rents and CAM expenses
  • Point of contact for all communications with Landlords regarding leased properties
  • Support leadership with real estate market research and strategy topics to develop short- and long-term needs
  • Manage capital and operational expense improvement and renovation construction projects from inception to completion, including project planning, scope and budget definition, vendor procurement and management, cost, schedule, and quality controls, design and constructability reviews, change management, and risk management
  • Lead internal and external stakeholder coordination (including but not limited to Landlords, Design Professionals, Contractors, Developers, and equipment service providers), and leadership alignment for improvement and renovation construction projects
  • Procurement of outsourced facility management, maintenance, and project delivery service providers in coordination and alignment with procurement, internal stakeholders and leadership
  • Emergency Contact for critical after-hours facility issues
  • Environmental Management Officer (EMO) with responsibility for environmental management systems compliance and reporting
  • Monitor facility utility usage and lead investigations to abnormal events
  • Develop and implement innovative programs, processes and procedures that reduce operating costs and increase productivity
  • Lead internal and external audit reviews and ensure timely and accurate close out of all action items
  • Review and approve invoices for all service providers
  • Ensure compliance with internal policies, OSHA standards and all applicable regulatory requirements
  • Ensure all department projects, initiatives, and processes are in conformance with organization's established policies and objectives
  • Implement and maintain department policies and standards
  • Other Duties as assigned

Qualifications:

  • Minimum 10 years facilities management in corporate office environment with a Bachelor’s Degree in a relevant field required
  • Experience managing facilities management operating budgets in corporate office environments
  • Experience leading internal and external teams
  • Experience in project management
  • Experience in corporate real estate lease negotiations and reviews
  • Experience in managing improvement and renovation construction projects from inception to completion
  • Experience in vendor procurement and vendor management

Knowledge, Skills and Abilities:

  • Makes sound fact-based business decisions – driven by metrics and countermeasures
  • Prioritizes must-do versus nice-to-have; “hands-on” leader with bias to roll-up-the-sleeves to deliver commitments in lean operating environments
  • Strong customer focus and relationship management skills
  • Strong interpersonal and supervisory skills; ability to direct, mentor, motivate, coach, and teach staff members
  • Advanced written and verbal communication skills and ability to effectively & professionally communicate with co-workers, customers and vendors; strong comfort level communicating throughout all levels of the organization
  • Detail oriented and strong organizational, planning and management skills
  • Strong presentation skills
  • Proven ability to multi-task, set project priorities, goals and objectives for self and staff
  • Excellent computer skills with intermediate to advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook, etc)

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